Timesheets administration

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Timesheets allow your employees to enter their hours worked into the system so you can pay them. The timesheets feature is enabled by default. To manage timesheets, go to the “Timesheets” administration screen.

There are a few things to note about timesheets:

1. Timesheets are entered on a weekly basis. Once the submission deadline for the week has passed then users can no longer submit their hours for approval for that week.
2. Each employee who submits their hours into the system can optionally have a timesheets approver. This is particularly useful when your business has multiple teams where each team has a manager responsible for their team’s hours. To add an approver for an employee:
   1. Enable the ‘Require timesheet approvals?’ setting on the Timesheet Settings screen.
   2. Then go to Settings → Company → Employees and click the pencil in the “Timesheets approver” column for that employee.
   3. Then select the “approver” for that employee
   4. Now any timesheets entered by that employee will be presented to the approver for approval.

Adding missing hours for an employee

Admins can add missing timesheet hours for an employee from the All tab on the Timesheets screen.

1. Open Timesheets.
2. Open the All tab.
3. Find the employee and the day you need to update.
4. Click the + button for that day.
5. Check the employee, date, start time, end time, break, and job code if your account uses job codes.
6. Click Add.

If the employee has no hours in the current period, look for them under No hours this week and click the + button beside their name.

If timesheet submission or approval is enabled, admins can also choose whether to automatically submit or approve the new hours.

After the submission deadline

Once the submission deadline has passed, employees can no longer add or submit hours on My hours. The week may show as Closed on the All tab.

Admins can still add missing hours for an employee from the All tab, even after the deadline. Use the + button for the employee and day, then click Add.

If you want employees to enter their own hours for a past week instead, go to Timesheets settings and temporarily increase the Submission deadline. Then ask them to enter the hours on My hours.

Additional timesheet settings

First day of the week

Timesheets are to be entered on a weekly basis. Set the first day of the timesheets week. For example, if timesheets are to include hours worked from Monday to Sunday then the first day of the timesheets week would be Monday.

Submission deadline

This is the number of days employees have to enter and submit their timesheets after the week ends. For example, if this number is 2, then employees have 2 days from the end of the timesheets week to enter their hours.

After the deadline passes, employees can no longer add or submit hours on My hours. Admins can still add hours for an employee from the All tab. See Adding missing hours for an employee.

Time selector increments

When employees enter their hours, the time selector dropdown can be in 5 minute increments or greater.

Auto-add visit hours to timesheets?

Once enabled, any future hours added to visits will also be automatically added to employee timesheets. Note that this won’t account for travel time between visits. For example, if an employee adds time to a visit from 9:00 AM to 9:45 AM and then time to the next visit from 10:00 AM to 11:00 AM, then 1 hour and 45 minutes will be automatically added to their timesheet. However, the 15 minutes of travel time from 9:45 AM to 10:00 AM will not be included in the timesheet hours.